Don’t Rely On E-Mail Alone

E-Mail is a great tool for efficient communication. However, it is just that - an efficient tool. It is not something to build relationships with - so don’t rely on it exclusively. Set a goal to talk to people at least once for every ten E-Mail exchanges. Relationships are best built in-person, second by phone calls, and third by the written word. Take full advantage of the first two if you want the relationship to grow.

Use the Right Subject line

Always use the relevant subject line for your email. Never use a subject like ‘Hi’, ‘Hello’ or other general words which does not convey the essence of your mail in few simple words. Also do not send a mail with no subject as this will not give any idea of your mail to the reader and he needs to open it to find the contents of it. This will not only wastes his time but also sometimes annoys him. Use only few words as subject relevant to your email purpose from which the user must get a little idea of what the mail is about and its priority.

E-Mail and Efficiency

E-Mail is a vital communication tool today. However, there is a possibility of spending too much time on E-Mail, thus reducing your work efficiency. Here is a tip to identify if you are spending too much time on E-Mail: First of all, maintain an E-Mail log, and record how frequently you check E-Mail.You can do this with a sheet of paper. Do it for about per week, and see how much time you are spending on E-Mail. Measure it against the average E-Mail received in your Inbox. If you are checking your E-Mail so often that you do not receive any new E-Mail till your third or fourth check, you are certainly wasting too much time. Try a pattern for checking E-Mail based on any pattern you can find in new E-Mails reaching your Inbox. If you discover that you receive most new E-Mails during lunchtime or just before closing time, alter your pattern accordingly. You will find yourself improving on efficiency automatically in a very short time!