Sending Group E-Mails

Group all people in one category under one group name. When you want to send an E-Mail to all the people in that category, simply send it to the Group. Only the Group name will be visible in the "To" field. Individual recipient names are not revealed. This also provides a degree of privacy.

Using the BCC Field

Use the BCC field when you do not want recipients to know who else you have sent the e-mail to. The BCC field ensures privacy of your contacts since recipients can not view this field. If you use the BCC field, but be sure to leave the 'To' or 'Reply To' blank, or your e-mail may be considered spam.

Be Safe When Sending Jokes or Sarcastic E-Mail

Sending jokes or sarcastic e-mail to people you are not too familiar with could create unpleasantness, when the other person is offended by or misunderstands your jokes or sarcasm. In general, avoid sending such e-mail to people you do not know very well.

Use your address book. It is there for a reason! Create a group and add only people you know very well to this group. If you really have that urge to forward or send a joke to a friend, just send them to this group alone.

E-Mail Has Permanence

Each E-Mail you send is more than likely saved or archived on your computer system or on the recipient's system; therefore, do not assume that an E-Mail message no longer exists, even if you delete what you received or sent. Your thoughts and interactions with others, via E-Mail, are archived and saved, potentially for posterity.

In financial services organizations, all data must be saved for a minimum of seven years. Think about what you are writing and what legacy you are leaving through such communications. E-Mail communications can be presented in a court of law.