Too Many Attachments? Compress 'Em

Do not send too many attachments often. Use them sparingly. Ask the recipient's permission before sending any large attachments unless the recipient is already expecting one. When you do send attachments, bear in mind the size of each attachment. Compress or ZIP those attachments so that you reduce the amount of bandwidth and space taken.

No Attachment is the Best Attachment!

Today's tip is regarding attachments that can be sent by E-Mail. The first rule is: No Attachment is the Best Attachment!

Attachments take time to download. The bigger the attachment, the longer it takes to download. If you mail a big attachment to many people, bandwidth could be clogged or wasted. They would also take up disk space on the recipient's computer.

Some E-Mail attachments may not be necessary. Consider faxing lengthy documents that might otherwise be E-Mailed. Or, if time is not really an issue, use regular mail services, UPS or Federal Express.

Avoid Sending Unnecessary Attachments

Use attachments sparingly. If the recipient has no need to view the whole document or edit it anyway, just use the text of the document as part of your E-Mail body. Attachments can be very heavy and have the potential to send an E-Mail system crawling on its knees. Also make sure to have effective anti-virus so that the documents you send are not infected.